What is MagicMap?

Magic Map is a compliance mapping platform built specifically for Australian Registered Training Organisations (RTOs). It replaces the spreadsheet-and-copy-paste approach to compliance mapping with a direct, live connection to Training.gov.au (TGA), so every unit of competency, element, and performance criterion in your maps is always current, always accurate, and ready for audit.

From first-time RTO compliance managers to experienced curriculum teams, Magic Map centralises your entire mapping operation into one place, so your team spends less time on manual data entry and more time producing work that actually stands up to scrutiny.

What Magic Map Does for RTOs

Your Complete Compliance Mapping Solution

Magic Map serves as the central hub for compliance mapping in your RTO:

The Magic Map Difference

1. Compliance-first design:

Magic Map is built with ASQA standards at its core. Every map you produce creates a clear, traceable link between your learning materials and the TGA unit - the evidence your auditor is looking for.

2. Live TGA data as always:

Unit data is pulled directly from Training.gov.au via API. There is no copy-paste, no version drift, and no risk of mapping to a superseded unit without knowing it.

3. Built for how RTOs actually work:

Whether you are a solo compliance consultant or a multi-campus training provider, Magic Map scales with you from a Free plan with unlimited maps to a collaborative Team workspace with AI-powered import.

What's Covered in This Article

This article provides a high-level orientation of the Magic Map platform and its primary benefits for RTO staff:

• Key capabilities: the core features that make up Magic Map
• How Magic Map is structured: workspaces, maps, and units explained
• Getting started: where to go next based on your role

Key Capabilities

1. Compliance Maps

• Build compliance documents that link your training and assessment content to TGA elements and performance criteria
• Choose from three map modes: Basic (all plans), Group and Cluster (Solo and Team plans)
• Unlimited maps on every plan, including Free
• Organise maps into Folders to keep your library tidy by qualification, client, or program
• Save reusable map structures as Templates to speed up future work

2. Live TGA Unit Library

• Search Units, Courses, and RTOs directly from training.gov.au - all fetched live, never stale.
• When you select a TGA unit for a map, Magic Map loads the full published information for that unit  which include elements of competency, performance criteria, performance evidence, knowledge evidence, assessment conditions, foundation skills, and more, depending on what TGA has published for that unit
• Browse TGA qualifications (Courses) to find the right units for a full program mapping
• Look up RTOs listed on TGA which is useful for consultants mapping on behalf of multiple clients
• No manual data entry and no risk of working from an outdated version

3. AI-Powered Import and Grouping (Michi AI)

• Michi is Magic Map's optional AI assistant add-on, available on Solo and Team plans
• Smart Import: upload your existing learning materials or mapping files (PDF, DOCX, XLSX, and more) and Michi automatically maps your content against TGA criteria
• Smart Grouping: Michi analyses your mapped content and organises it into logical groups automatically
• Every workspace receives 2 free AI operations (lifetime) to try Michi before subscribing to the add-on

4. Export for Audit

• Export completed maps as PDF (all plans), Excel, or Word (Solo and Team plans)
• Apply your organisation's branding to exported documents (Solo and Team plans)
• Produce clean, structured evidence documents ready for ASQA review or internal sign-off

5. Team Collaboration

• Team plan workspaces support multiple users on a per-seat model
• Workspace Owners manage seats, billing, and plan settings
• Collaborators access maps, units, and folders to contribute to shared mapping work
• All maps, folders, and templates are preserved regardless of plan changes

How Magic Map Is Structured

Every Magic Map workspace contains two parallel tracks: a read-only TGA Library (data fetched live from Training.gov.au) and your Mapping Workspace (the compliance documents your team creates). Understanding the difference between these two tracks is key to navigating the platform efficiently.

Platform Hierarchy

TGA Library - Units

• A unit in MagicMap is a TGA unit of competency retrieved live from Training.gov.au. You do not create or edit it,  MagicMap fetches the published information for that unit and makes it available as the mapping framework for your map.
• The information available for each unit reflects what TGA has published for it. Depending on the unit, this include elements of competency, performance criteria, performance evidence, knowledge evidence, assessment conditions, foundation skills, and other unit-specific information. Not all fields are present on every unit, the content varies by training package and unit type.
• When you create a map and select a TGA unit, Magic Map loads that unit's published structure into the map. Your compliance rows: the learning materials and assessment tasks you add are then built against that framework, demonstrating how your training addresses the unit's requirements. This is how a compliance map works: the TGA unit provides the structure; your content rows provide the evidence.

TGA Library - Courses

A course is a TGA qualification, for example: Certificate III in Early Childhood Education and Care (CHC30121). Courses are fetched live from Training.gov.au and are available as reference data in My Library. Use them to identify and group the relevant units for a qualification-level mapping project. Courses do not contain maps, they are reference data only.

TGA Library - RTOs

• RTOs are registered training organisations listed on Training.gov.au
• Available as reference data in your library — particularly useful for consultants managing compliance mapping on behalf of multiple RTO clients

Mapping Workspace - Maps

• A map is the compliance document you build inside Magic Map,  separate from and distinct to the TGA unit it references.
• A map is the compliance document you build inside Magic Map.  You create it, select the TGA unit you want to map against, and MagicMap loads that unit's published structure as the framework. You then add rows linking your learning materials and assessment tasks to the unit's elements and criteria, row by row to build the evidence document that demonstrates your training program meets TGA requirements.
• Maps can be built in Basic, Group, or Cluster mode depending on your plan and delivery structure
• Maps are reusable: build once, export as many times as you need in any supported format

Mapping Workspace - Folders

• Folders are containers that organise your maps, they group maps together
• Use folders to keep your library organised: one folder per qualification, per RTO client, or per intake year
• Folders are user-created and can be renamed or restructured at any time

Mapping Workspace - Templates

• Templates are reusable map structures you save yourself to speed up future mapping work
• A template captures the structure of a map: the mode, sections, and layout, so you can recreate it quickly for a new cohort or program
• Templates are created and managed by users and are separate from your live map library

How They Work Together

1. Open your TGA Library and search for the relevant unit(s) of competency, course, or RTO
2. Create a new map: choose Blank, select a Template, or use Smart Import to auto-populate from your files
3. Select the TGA unit for the map, Magic Map loads the unit's published information from Training.gov.au as your mapping framework
4. Add compliance rows: link your learning materials and assessment tasks against the unit's elements, criteria, and other published requirements, row by row
5. Optionally, run Smart Grouping to have Michi AI organise your mapped content into logical categories automatically
6. Save the completed map to a Folder to keep your library organised
7. Export the map as PDF, Excel, or Word for audit evidence, delivery sign-off, or internal review

This structure keeps TGA data live and separate from your mapping work, so there is always a clean, verifiable link between your compliance documents and the current Training.gov.au register.

Getting Started with Magic Map

Workspace Owners

Start here: Quickstart for Workspace Owners

Key articles: Plans Overview • Starting a Free Trial • Inviting Team Members • Billing and Subscription

Collaborators

Start here: Quickstart for Collaborators

Key articles: Creating Your First Map • Searching the TGA Unit Library • Organising Maps with Folders • Michi AI Add-On Overview

New Users and Evaluators

Start here: Core Concepts

Key articles: Plans Overview • Starting a Free Trial • What is ASQA? • What is TGA and Why Does It Matter?

Understanding Core Concepts

• Core Concepts: essential terminology and the Magic Map hierarchy
• Map Modes Explained: when to use Basic, Group, or Cluster
• Michi AI Add-On Overview: what Smart Import and Smart Grouping do
• Understanding Workspace Roles: what Workspace Owners and Collaborators can do
• Using Folders and Templates: how to keep your mapping library organised and efficient

Magic Map replaces the manual, error-prone process of compliance mapping with a live connection to TGA, so your evidence is always accurate, always current, and ready when ASQA comes knocking. Whether you are mapping a single unit, organising a full qualification across folders, or building a shared workspace for your compliance team, Magic Map gives you the structure, the data, and the export formats to do it right.

Related Articles:

• Core Concepts
• Quickstart for Workspace Owners
• Quickstart for Collaborators
• Plans Overview
• What is ASQA?
• What is TGA and Why Does It Matter?